AI Automation for Real Estate

Our AI agents connect directly to REA Group (realestate.com.au), Domain, and major CRMs including AgentBox, Rex, VaultRE, and Eagle Software via their official APIs. Listing data syncs bidirectionally, so a new listing created in your CRM automatically publishes to all portals with correct pricing, photos, and descriptions. Enquiries from portals flow back into your CRM with automatic lead scoring and agent assignment based on your round-robin rules or geographic territories.

Yes, our settlement tracking automation manages the entire post-contract workflow. It monitors key milestone dates (finance approval, building inspection, pest inspection, cooling-off expiry, settlement date), sends automated reminders to all parties (buyer, seller, solicitors, mortgage broker, building inspector), escalates overdue items to the listing agent, and generates settlement checklists with real-time status updates. Integration with conveyancing platforms like PEXA and InfoTrack means settlement progress updates flow automatically into your tracking system.

When a lead comes in from realestate.com.au, Domain, your website, or a phone call, AI immediately categorises it by buyer type (first home buyer, investor, upgrader, downsizer), budget range, preferred locations, and urgency. High-intent leads receive instant personalised responses referencing the specific property they enquired about. Lower-intent leads enter automated drip campaigns with new listing alerts matching their criteria, suburb market reports, and upcoming open home invitations. The system tracks engagement and escalates leads to agents when buying signals appear.

We automate compliance across all Australian states and territories. This includes anti-money laundering (AML/CTF) verification through identity checks, trust account reconciliation and reporting per state requirements, agency agreement renewal tracking, continuing professional development (CPD) deadline alerts, and fair trading compliance documentation. For NSW agents, we handle PSBA trust account auditing requirements. For QLD agents, we manage REIQ forms and PAMD Act compliance. All documentation is stored with full audit trails for regulatory reviews.

Our open home automation covers the full cycle: scheduling open homes across your portfolio with conflict avoidance, publishing times to portals and social media, sending reminders to registered attendees, capturing digital sign-ins on the day (replacing paper forms), and triggering personalised follow-up sequences within 30 minutes of the open home ending. Attendees receive property-specific follow-ups including comparable sales data, finance pre-approval referrals, and upcoming auction reminders. Non-attendees who registered but did not show receive a separate re-engagement campaign.

A standard real estate package covering lead nurturing, listing syndication, and open home management deploys in 1-2 weeks. Adding settlement tracking and compliance automation extends implementation to 3-4 weeks due to integration with conveyancing platforms and trust account systems. Full agency automation including vendor reporting, marketing campaign management, and team performance dashboards takes 4-6 weeks. We schedule implementation to minimise disruption during your peak listing and auction periods.

Our dashboards give principals real-time visibility across the entire agency. Agent performance dashboards track listings won, inspections conducted, offers received, and settlements completed. Lead pipeline reports show conversion rates at each stage by agent, lead source, and property type. Marketing ROI reports break down cost-per-lead and cost-per-sale by portal, social media, and print. Vendor reports are generated automatically with inspection feedback, market updates, and campaign performance — saving agents 2-3 hours per listing per week on reporting alone.