AI Invoice Processing for Australian Businesses

Accuracy depends on your invoice formats, so we measure it on a sample of your own invoices during parallel running before go-live, and it improves as the AI learns your specific vendor invoice layouts. Accuracy is measured across all extracted fields: supplier name, ABN, invoice number, date, line items, amounts, GST, and payment terms. For fields with lower confidence scores, the AI flags the extraction for human verification rather than proceeding with uncertain data. This means uncertain extractions are checked by a person before they reach your accounting system.

The AI processes invoices in PDF, JPEG, PNG, TIFF, and HEIC formats. It handles machine-generated PDFs (text-based extraction), scanned paper invoices (OCR extraction), photographed invoices (image processing), email-embedded invoices (HTML parsing), and invoices received as email attachments. Multi-page invoices, invoices with tables, and invoices in non-standard layouts are all supported. The AI adapts to new formats automatically, if a new supplier sends an unusual invoice layout, the AI processes it and adds the layout to its recognition library.

We provide direct API integration with Xero, MYOB, and QuickBooks. Extracted invoice data is mapped to the correct fields in your accounting software: supplier contact, account codes, tax codes (including Australian GST codes), payment terms, and line item details. For Xero specifically, we support automatic matching against existing contacts and purchase orders. For MYOB, we handle the unique tax code and job allocation structures. The integration includes two-way sync so payment status updates from your accounting software are reflected in the invoice processing dashboard.

Yes. The AI automatically checks every incoming invoice against your historical invoice database for duplicates, matching on invoice number, supplier, amount, and date combinations. It also flags potential fraud indicators: invoices from new suppliers that closely match existing supplier names (typosquatting), unusual amounts compared to historical patterns, bank account details that differ from previous invoices from the same supplier, and invoices that arrive outside normal billing cycles. Each flag includes a risk score and the specific reason for the alert.

The AI routes invoices through your configured approval workflow based on rules you define: amount thresholds, department, supplier, account code, or any combination. For example, invoices under $500 can be auto-approved, $500-$5,000 require one approver, and over $5,000 require two approvers. Approvers receive notifications via email or mobile with the invoice image, extracted data, and one-click approve/reject. If an invoice is rejected, the AI logs the reason and can optionally notify the supplier. Approval history is maintained for audit purposes.

It depends on your volume and staff cost. For example, if your team processes 200 invoices a month at 10 minutes each, that is about 33 hours a month; at a staff cost of $40 an hour, that is about $1,333 a month or $16,000 a year. Compare the share of that time automation removes with the plan cost on our pricing page, or use the invoice processing cost calculator on this site with your own figures. Faster processing also helps you pay suppliers on time and frees AP staff for work other than data entry.